DESIGN AND IMPLEMENTATION OF A COMPUTERIZED PERSONNEL DATABASE FOR A TERTIARY INSTITUTION (A CASE STUDY OF IMT, ENUGU)

ABSTRACT

This study was carried at to verify all the manual processes involved in personnel database management for a tertiary institution and to seek for away of automating the system for effective operations.

Since there is continuous advancement, high productivity of labour and operations is best using machines in this revolution. An indispensable tools; computer and its application; resolving the area where the attraction is needed.

In this project, the software engineering principles were applied in the analysis, design, coding, and testing of the software.

In the development of the software, visual basic programming language was used due to it’s enhanced graphic features and a manual is also provided. At the and what was tended to resolve was achieved and at the same time it is user friend (i.e. object oriented).

 

TABLE OF CONTENT

Cover page

Title page

Certification

Dedication

Acknowledgement

Abstract

Table of contents

CHAPTER ONE

• Introduction

1.1     Background of study/short history

• Objectives/ aims of study
• Statement of problem
• Purpose of study
• Justification of study
• Scope of the problem/limitation
• Methodology
• Thesis/project organization/definition of terms

CHAPTER TWO

• Literature review

CHAPTER THREE

• Analysis of the existing system

3.1     Fact finding methods

• Objectives of existing system
• Input process and output analysis
  • Input analysis
  • Process
  • Output
• Problem of the existing system
• Organizational structure
• Information flow diagram
• Justification for new system

CHAPTER FOUR

• Design of a new system

4.1     Input specification and design

• Output specification
• File design
• Procedure chart
• System flow chart
• System requirement
  • Software requirement
  • Hardware requirement

CHAPTER FIVE

• Implementation

5.1     Program design

• Pseudocode
• Source listing
• Test run

CHAPTER SIX

• Documentation

CHAPTER SEVEN

• Recommendation

Conclusion

Reference

CHAPTER ONE

• INTRODUCTION

1.1     BACKGROUND OF STUDY

Database is a standard term covering computer based services, which provide information in response in specific requests from users. The data may stored in documents, microforms or computer code text and graphics (user interface) for references.

Database management as regards to personnel information system evaluate the process of managing and monitoring employee or members of an organization as a means of gaining maximum efficiency. As the organization benefit or offer to the public on subscription basis; the output services is either a physical document or computer data presented, say on a video display unit.

Further more, the information is data/stored to a disk; perhaps is when the user supplies then is to locate a copy of the document and deliver it to the user. More after than not, however information need are expressed or outputted in terms of request for data, such as how many employee are being eroded in the organization? Or what is the salary level of an employee? – To answer such question reference must be made to records such questions, reference must be made to records stored as the computer coded data. This involve searching and retrieval of records stored on disk.

SHORT HISTROY

The institute of management and technology has her inception on October 1971 and later after promulgated on July 1, 1973; nevertheless, the institute had being in existence as a two separate collages that is the collage of technology and institute of administration but joined together are now the institute of management and technology; also their separate two workers are joined together and managed in consonance with their assets.

 

• OBJECTIVES / AIMS OF STUDY

Due to the inefficiency surrounding the manual database management in the personnel department, it was felt that a study of this nature will clarify the causes of the problems being faced by the concerned departments and to map out the necessary solutions/or measures and techniques to the problem.

As to regarding this solution, the manual processing of personnel information was found to be cumbersome, tedious and ineffective which lead to inaccurate and unreliable results. It is the ail of this work therefore, to remedy this ugly situation by making the task involved to be easy and effective thereby making provision for accuracy and reliability of this result.

More also, this work has the objective of correcting all the mistakes being while operating a manual made; that storage and retrieval encounter delay of storing and retrieving information to work with.

Lastly, loss of file are encounter and this work is has the objective of retrieving or stopping invasion by intruders to the database system.