DESIGN AND IMPLEMENTATION OF A COMPUTERIZED SALES INVOICING SYSTEM.

ABSTRACT

The manual method of processing invoice as seen shortcoming ranging from slow services to inaccurate computations and poor records keeping. It is because of these problem inherent in the manual processing that led to the development and implementation of a new digital computer for the processing customers invoices named “Invoicing machine” or an invoicing software. The machine is programmed to calculate and print invoices from prepared to calculate and print invoices from prepared data carriers. Nowadays, different software firms are working towards developing a better and generic invoicing system which is the major concern of this work. The methodology adopted in getting information, personal interview and use of questionnaire. However a computer programme was designed to solve the problem of the study, after data analysis, the following findings were made:-
– The automated system saves time, human labour and reduces the amount of stress that workers face using the manual method.
– The method if implemented produces quicker and more accurate result than the manual method. However, the study recommendation that the Nigerian Bottling Company should adopt an automated system producing their sales invoices in other to meet the trend of the new age to satisfy their numerous customers.
ORGANIZATION OF WORK

In this project work, it is organized in seven chapters.
Chapter One – Is the introduction and this chapter contains application areas of computer in the business and discussion on the basis of invoice, statement of the problem, purpose of the study, aims ad objectives, scope of the study, limitations, assumption and definition of terms.
Chapter Two – Deals with review of related literature. This provides another path for learning the topic by looking at what other writers researchers have said about it.
Chapter Three – This chapter is concerned with description and enalysis of the existing system. This contains the manual operation of the invoicing system together with the facts and methods as well as its objectives and problems.
Chapter Four – This focuses on design of the new system. The system in chapter three is designed into based. It contains details of input, processing, storage, control and output requirement.
Chapter Five – This chapter deals with the implementation of the new system. This contains specification for the programs procedures, data resources and informations.
Chapter Six – This chapter is the documentation. This contains the details of systems definition, manual program specification as well as operating instructions.
Chapter Seven – Dealt with recommendation and conclusion. It discusses the recommendation for the use of this software together with it’s benefits.
Appendices
References
TABLE OF CONTENT

CHAPTER ONE
1.0 Introduction
1.1 Statement of the problem
1.2 Purpose of the study
1.3 Aims and objectives
1.4 Scope of the study
1.5 Limitations of the study
1.6 Assumptions
1.7 Definition of terms
CHAPTER TWO
2.0 LITERATURE REVIEW

CHAPTER THREE
3.0 Detailed study and analysis of old system
3.1 Fact finding method used
3.2 Organizational structure
3.3 Objective of the existing system
3.4 Input, process, and output analysis
3.5 Problem of existing system
3.6 Justification of the new system
3.7 Information flow diagram

CHAPTER FOUR
4.0 Design of the new system
4.1 Output design and specification
4.2 Input design and specification
4.3 File design
4.4 Procedure chart
4.5 System flowchart
CHAPTER FIVE
5.0 Implementation
5.1 Program design
5.2 Program flowchart
5.3 Pseudo codes
5.4 Source program
5.5 Test-Run

CHAPTER SIX
6.0 Documentation
6.1 System documentation
6.2 Program documentation
6.3 User documentation

CHAPTER SEVEN
7.0 Conclusion and Recommendation
7.1 Conclusion
7.2 Recommendation

CHAPTER ONE
INTRODUCTION
The present era can be best define as computer era. Because the computer is playing a key function. Electrical compute are used extensively in business to process financial data.
Computer had a major effect on the way, business are been run in commercial industries. This has not only revolutionized the accounting records keeping and reporting operations of traditional buying and selling services but has enable the growth of new computerized accounting packages such as invoicing packages, stick control packages, payroll packages, financial planning packages, sales ledge packages etc.
Invoicing which is the main concern of this research work has to do with the preparation of a source document by the seller that lists the items supplied, their cost and amount paid on them. In a small enterprise the buying may be done by the owner or by an employee. The manual method of processing invoices as seen in many business are seen to have some shortcoming ranging from slow services to inaccurate computations and poor records keeping. These problem inherent in the manual processing let to the development and production of a new digital computer between (1966 and 1973) for the processing of customers invoices. It was called “invoicing machine which is programmed to calculate and print invoices from prepared data carriers, nowadays developing a better and generic invoicing system are the concern of the different software firms and they are working towards it which the research work is dwelling on.

1.1 STATEMENT OF THE PROBLEM
The invoicing system of the organization in question is still being done manual, usually by clerical officers. This manual method of invoicing is time consuming and subjected to errors. The organization has reached a stage where it’s operation and activities should be computerized. This is because the volume of data in which routine tasks are performed is relatively very large. It is high time, this organization plunged into the field of artificial intelligences. The introduction of computer into it’s operations will automatically eliminate some, if not all, of the pr

DESIGN AND IMPLEMENTATION OF A COMPUTERIZED VISA PROCESSING INFORMATION SYSTEM
(A CASE STUDY OF BRITISH EMBASSY)

ABSTRACT

This project is aimed at improving a long lasting processing system on visa. It is also aimed at keeping records of all immigrants and for processing visa with view of modifying it into a full computerized system. The study covers the areas of application entry, record verification, list generation, code numbering and maintenance of the managed information. The new system developed is very easy to use, and gives answers to report generation. Problems which evolved from the existing system as a result of inefficiency will be notified and new system design implemented.
During the analysis, examination of written documents, oral interviews as well as textbooks, journal will be used for data collection and also a source of information. Also, it is expected that a program will be produced in order to help the Embassy service process and document visa. With references to the rapid growth in the information technology, it is deemed necessary to develop a fully computerized system for the processing of visa in British Embassy service through this project.

CHAPTER ONE
BACKGROUND FO THE STUDY
1.1 Introduction
1.2 Statement of Problem
1.3 Purpose of Study
1.4 Objective of Study
1.5 Scope of the Problem
1.6 Definition of Terms

CHAPTER TWO
LITERATURE REVIEW

CHAPTER THREE
OVERVIEW OF THE EXISTING SYTEM
3.1 General Description of the Existing System
3.2 Method of Data Collection
3.2.1 Interview Method
3.2.2 References To Written Text
3.2.3 Use of Questionnaires
Objective of the Existing System
Organizational Structure
3.3 Input Analysis
3.4 Process Analysis
INFORMATION FLOW CHART
3.5 Output Analysis
3.6 Problem of the Existing System
3.7 Justification

CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
4.1 Output Specification and Design
4.2 Input Specification and Design
4.3 File Design
4.4 Procedure Chart
4.5 System Flowchart
4.6 System Requirements

CHAPTER FIVE
IMPLEMENTATION
5.1 Program Design
5.2 Program Flowchart
5.3 Pseudo Code
5.4 Source Listing
5.5 Test Run

CHAPTER SIX
DOCUMENTATION
6.1 System Documentation
6.2 Program Documentation
6.3 User Documentation

CHAPTER SEVEN
CONCLUSION AND RECOMMENDATION
7.1 Conclusion
7.2 Recommendation
BIBLIOGRAPHY
CHAPTER ONE

BACKGROUND OF THE STUDY
1.1 INTRODUCTION
In this project, design and implementation of a computerize visa processing information system is based on how you can get lost of information about our service, from advice on how to apply for a visa, to news about immigration policy changes. I hope you find it helpful.
UK visas is the overseas arm of Britain’s integrated border management. We have visa offices in 160 locations throughout the world. The largest handles 300,000 applications a year; the smallest less than 10. we issue visas to 80% of those who apply and stop only those who are a significant immigration risk to the UK. We process over 90% of straightforward applications within 24 hours. This is a record of which we are proud, but we aim to do even better.
Our new mission statement explains how UK visas will deliver the border objectives set by our parent department, the home office and foreign and common wealth office; to achieve a balance between managing travel and migration and preventing illegal immigration
Our goals are
• to bring communities together
• to improve Britain’s competitiveness as a destination for travel, trade, migration and investment
• to prevent immigration abuse
• to deliver for money
• to earn public confidence

1.2 STATEMENT OF THE PROBLEM
in British visa processing information system the problems we are facing are (i) Bankruptcy Attorney e.g. consumer present their case at legal match by through extensive client acquisition and market outreach efforts our legal match will assists thousands of visitors every day seeking help with their legal issues. In some areas consumers can also reach us by phone so new bankruptcy legislation may make it harder to find an attorney. (ii) Another problem in visa processing into system is the privacy and security problems ie using illegal or fraud visa to go to overseas. (iii) Health (tuberculosis) screening is another problem in visa processing system since it valid for larger than six months in certain countries now require a certificate to show that they are free from infections tuberculosis (TB) before that person will travel to overseas. The Government announced on 21 July 2005 its intention is to implement the first phase of an overseas screening programme for TB for people applying to enter the UK for more than 6 months in four year strategy earlier this year. The benefit of the programme is that successful applicants will benefit on arrival in the UK as they will not need to be referred to the port medical inspector before being allowed

DESIGN AND IMPLEMENTATION OF A COMPUTERIZED VISA PROCESSING INFORMATION SYSTEM
(A CASE STUDY OF BRITISH EMBASSY)

ABSTRACT

This project is aimed at improving a long lasting processing system on visa. It is also aimed at keeping records of all immigrants and for processing visa with view of modifying it into a full computerized system. The study covers the areas of application entry, record verification, list generation, code numbering and maintenance of the managed information. The new system developed is very easy to use, and gives answers to report generation. Problems which evolved from the existing system as a result of inefficiency will be notified and new system design implemented.
During the analysis, examination of written documents, oral interviews as well as textbooks, journal will be used for data collection and also a source of information. Also, it is expected that a program will be produced in order to help the Embassy service process and document visa. With references to the rapid growth in the information technology, it is deemed necessary to develop a fully computerized system for the processing of visa in British Embassy service through this project.

CHAPTER ONE
BACKGROUND FO THE STUDY
1.1 Introduction
1.2 Statement of Problem
1.3 Purpose of Study
1.4 Objective of Study
1.5 Scope of the Problem
1.6 Definition of Terms

CHAPTER TWO
LITERATURE REVIEW

CHAPTER THREE
OVERVIEW OF THE EXISTING SYTEM
3.1 General Description of the Existing System
3.2 Method of Data Collection
3.2.1 Interview Method
3.2.2 References To Written Text
3.2.3 Use of Questionnaires
Objective of the Existing System
Organizational Structure
3.3 Input Analysis
3.4 Process Analysis
INFORMATION FLOW CHART
3.5 Output Analysis
3.6 Problem of the Existing System
3.7 Justification

CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
4.1 Output Specification and Design
4.2 Input Specification and Design
4.3 File Design
4.4 Procedure Chart
4.5 System Flowchart
4.6 System Requirements

CHAPTER FIVE
IMPLEMENTATION
5.1 Program Design
5.2 Program Flowchart
5.3 Pseudo Code
5.4 Source Listing
5.5 Test Run

CHAPTER SIX
DOCUMENTATION
6.1 System Documentation
6.2 Program Documentation
6.3 User Documentation

CHAPTER SEVEN
CONCLUSION AND RECOMMENDATION
7.1 Conclusion
7.2 Recommendation
BIBLIOGRAPHY
CHAPTER ONE

BACKGROUND OF THE STUDY
1.1 INTRODUCTION
In this project, design and implementation of a computerize visa processing information system is based on how you can get lost of information about our service, from advice on how to apply for a visa, to news about immigration policy changes. I hope you find it helpful.
UK visas is the overseas arm of Britain’s integrated border management. We have visa offices in 160 locations throughout the world. The largest handles 300,000 applications a year; the smallest less than 10. we issue visas to 80% of those who apply and stop only those who are a significant immigration risk to the UK. We process over 90% of straightforward applications within 24 hours. This is a record of which we are proud, but we aim to do even better.
Our new mission statement explains how UK visas will deliver the border objectives set by our parent department, the home office and foreign and common wealth office; to achieve a balance between managing travel and migration and preventing illegal immigration
Our goals are
• to bring communities together
• to improve Britain’s competitiveness as a destination for travel, trade, migration and investment
• to prevent immigration abuse
• to deliver for money
• to earn public confidence

1.2 STATEMENT OF THE PROBLEM
in British visa processing information system the problems we are facing are (i) Bankruptcy Attorney e.g. consumer present their case at legal match by through extensive client acquisition and market outreach efforts our legal match will assists thousands of visitors every day seeking help with their legal issues. In some areas consumers can also reach us by phone so new bankruptcy legislation may make it harder to find an attorney. (ii) Another problem in visa processing into system is the privacy and security problems ie using illegal or fraud visa to go to overseas. (iii) Health (tuberculosis) screening is another problem in visa processing system since it valid for larger than six months in certain countries now require a certificate to show that they are free from infections tuberculosis (TB) before that person will travel to overseas. The Government announced on 21 July 2005 its intention is to implement the first phase of an overseas screening programme for TB for people applying to enter the UK for more than 6 months in four year strategy earlier this year. The benefit of the programme is that successful applicants will benefit on arrival in the UK as they will not need to be referred to the port medical inspector before being allowed

DESIGN AND IMPLEMENTATION OF A COMPUTERIZED TELEPHONE LINE ALLOCATION SYSTEM
(A CASE STUDY OF NIITEL NIGERIA LIMITED ENUGU BRANCH)

ABSTRACT
In our present society, communication is more or less the “ cannot – do – without” that people always say and the strength of every successful business generally.
The impact of this can be felt in the life of individuals, homes and government establishment, without adequate communication network every activity is useless (paralyzed).countries all over the world has communication industry whose duty it is to acquire communication lines and distribute it equally among the populace of the nation. Most companies need great strength or determination to make it work. In Nigeria the button for communication distribution network is given to Nigeria Telecommunication limited (NITEL)
This project work research into the procedure and criteria involved in the telephone line allocation in inhabitants of Enugu by Nitel. In Nigeria today NITEL is having a very big problem with lines allocation due to the fact that it is speculated that lines available to NITEL cannot comfortably go round the country. In the process of this research it was found out that the real problem NITEL is facing were made in the problem, which at the end resulted in the arrival of solution to the problem. A new computerized design which will always use the available lines at any time to equitably meet the demand of telephone line subscribers in the country. This computerized design is more accurate, reliable even easy to use and comparatively cheap

TABLE OF CONTENTS

CHAPTER ONE
1.0 Introduction
1.1 Statement of problem
1.2 Aims of the study
1.3 Objectives of the study
1.4 Scope of the study
1.5 Limitation of the study

CHAPTER TWO
2.0 literature review
CHAPTER THREE
3.0 Analysis of the existing system
3.1 Method of data collection
3.2 Reference to written document
3.3 Input, process, output analysis
3.4 Problems of the existing system
3.5 Justification of the new system
3.6 Information flow diagram.

CHAPTER FOUR
4.0 The design of the new system
4.1 Output specification and design
4.2 Input specification and design
4.3 File design and structure
4.4 Procedure chart
4.5 System flow chart
4.6 System requirement
4.7 Manpower
CHAPTER FIVE
5.0 Implementation
5.1 Program design
5.2 Program flowchart
CHAPTER SIX
6.0 DOCUMENTATION
6.1 LOADING THE LANGUAGE
6.2 LOADING THE NEW PROGRAM
6.3 RUNNING THE PROGRAM
6.4 OPERATIONAL GUIDE LINE
6.5 OPTION SELECTION
CHAPTER SEVEN
7.0 RECOMMENDATION
7.1 CONCLUSION
REFERENCE

CHAPTER ONE
1.0 INTRODUCTION
Communication is so important to the world’s activities. People who are separated by distances can effectively and conveniently reach one another to do business together through communication. This is therefore very necessary that every government provided enough and adequate communication for it’s citizens so that they will have a sense of belonging in the Global world.
The so-called western countries are where they are today because they realized the importance of communication and followed it up with better (good) approach. The major problems in the so-called under developed countries is their non-chalant effect on the economy.
Our country Nigeria is still in the “dark” age because they have failed to appreciate and fully embrace communication in it’s fullness. The sole telephone line subscriber (NITEL) in Nigeria today had failed to provide enough lines for it’s citizenry and the available ones are not distributed equally so that every citizen will have a share of the “essential commodity”.
The mode of telephone lines allocation by NITEL is inconsistent and unreliable in the sense that NITEL has failed to strictly follow the criteria laid down by it’s management in telephone line allocation. Recently, NITEL has cut down it connection fees but problem of telephone line allocation still persists. This why I chose to write this topic with a view of the coming out with a lasting solution to the work on the neck of NITEL, which affects the country today and it decreased the rate of development.

1.1 STATEMENT OF THE PROBLEM.
Lines that are available in the nation today is not enough to serve the teaming population and among the available line, many are faulty because of lack of maintenance. Our government is not given enough fund to NITEL management.
NITEL is crying daily for insufficient line, but with all this more than one line are allocated to some individuals
The Network of NITEL cabinet are no longer useful and the under-ground cable system is no more serving the population currently in the society.
NITEL is finding it difficult to maintain the identity and record of its subscribers, this makes it impossible for them to know the p

DESIGN AND IMPLEMENTATION OF AUTOMATED
MOTOR VEHICLE DRIVING LICENSING SYSTEM

ABSTRACT
Considering the fact that our country is still developing, there are a lot to be done to improve the way information is processed in our licence wait before been attended to.
In view of this project work analyses the current procedure used in our motor licensing offices to issue licence to drivers renew expired licence legislation of vehicles and change of ownership of already registered motor vehicles.
The services of Uwani Motor licensing office can be enhanced by considering a computer based motor licensing information system taking advantage of computer networking computer speed, database, storage faculties telecommunication links, the retrieval of records without much interventions of the motor licensing office.

TABLE OF CONTENT
Cover page
Title Page
Certification
Dedication
Acknowledgement
Abstract
Table of content

CHAPTER ONE
1.0 Introduction
1.1 Background of the study
1.2 Objective of the study
1.3 Statement of the problem
1.4 Justification of problem
1.5 Project organization

CHAPTER TWO
2.0 Literature Review

CHAPTER THREE
3.0 Overview of the existing system
3.1 Description and Analysis of the existing system
3.2 Method of Data collection
3.21 Interview method
3.22 References to written text
3.23 Use of questionnaires
3.3 Input Analysis
3.4 Process Analysis
3.5 Output Analysis
3.6 Problems of the existing system
3.7 Justification for the new system

CHAPTER FOUR
4.0 Design of the new system
4.1 Input specification and design
4.2 Output specification and design
4.3 File design
4.4 Procedure chart
4.5 System flowcharts
4.6 System requirement

CHAPTER FIVE
5.0 Implementation
5.1 Program design
5.2 Program flowchart
5.3 Pseudo code
5.4 Sources listing
5.5 Test run

CHAPTER SIX
6.0 Documentation

CHAPTER SEVEN
7.0 Recommendation and conclusion
Reference

CHAPTER ONE
1.0 INRODUCTION
The motor vehicle licensing office is one of the departments under the board of internal revenue which is the arm of the state ministry of finance. The activities of the board are meant to generate revenue for the government. The motor licensing department are located at each of the local government area head quarters of the country.
The motor licensing offices at the local government area of the state are under the motor licensing office of the state. The daily transaction from which these revenues are generated include the following:
Registration Of Vehicles: This include the registration of both new imported second handed vehicles popularly known as (Tokumbo) and the ones bought from the government and its prostates.
After the registration an identification number is issued which is unique to the vehicle concerned. Such identification numbers serve as a mark to identify the origin of a particular motor.
For instance Anambra state is represented by (HOME FOR ALL) Abia is represented (GOD’S OWN STATE) Enugu with (Coal City) but this form of identification is above the scope of this project.
Issuance/ renewal of vehicle licences: licences are issued to newly registered cars. Also licence that has expired after the duration of six or twelve months are renewed.
After the renewal of licence badge is issued which is stocked on the car wind screen.
Change of ownership: This transaction affects only car, which has previously registered. That is cars which the initial owner has decided to dash out or sell to another person, in a situation like this registration of this vehicle will then be updated with respect to police extract indicating justice to right full owner.
OTHERS
– Learners permit
– Vehicle test for road worthiness
– Replacement of lost or defaced driving licence
Considering the important role played by this department. The introduction of computer will enhance their activities. Also it will reduce manual operation, increase accuracy easy access to date, and it will also help in the accounting for money generated by the department.

BACKGROUND OF THE STUDY
A study was undertaken to investigate the mode of operation in our licensing office and the difficulties encountered in executing their debs.
Consideration was based specifically on Uwani Motor vehicle Driving licensing office.
In the cause of investigation, it was discovered that customers has to wait endlessly before a driving licence is issued to them or before they renew the expired ones.
The current motor licensing management in Uwani Motor licensing office is very gloomy and innovative ways have to be found to get out of this perilous situation.
To achieve the improvements required, the concept in Uwani Motor vehicle licensing office need to be developed so as to get things done as effectively and efficiently as possible,